Supplementary support

Supplementary Academic Support

Students may apply for Supplementary Academic Support (SAS) for the following services and activities:

SAS is only for services and activities that occur within the scholarship period.


Tutorial assistance

SAS is for Australia Awards scholars whose lecturer/course coordinator believes that assistance is needed to avoid failure. It is intended to complement, not replace, support provided by tutors, lecturers, Academic Skills, and other services offered by your Department/Faculty.

Students and tutors should familiarise themselves with the University's policies on plagiarism and collusion. See Academic Honesty and Plagiarism. Students and tutors should also note that tutorial assistance is not for editing or proofreading.

How to apply

  1. Complete Part A of the SAS form in consultation with your lecturer/supervisor/subject co-coordinator
  2. Submit via email attachment to aus-awards@unimelb.edu.au.
  3. On receiving approval for the Supplementary Academic Support via return email, arrange tutorial session times with your tutor. Please do not pay for tutoring sessions with the expectation that you will be reimbursed before receiving this approval.
  4. Give the Supplementary Academic Support form to the tutor, recording the date and hours of each session.
  5. After the final tutoring session, complete sections 7 and 8 of the Supplementary Academic Support form and submit to aus-awards@unimelb.edu.au.

Please allow three days for your SAS form to be processed if you have already found a tutor, and longer if you have not found a tutor (depending on the subject, it can take a week or more to find an appropriate tutor). You should apply for SAS as soon as you find you are struggling with a subject — well before the exam period — rather than wait until there is an urgent problem.

Finding a tutor

If your subject lecturer/supervisor/course coordinator recommends a tutor, they should be your preferred option. If you are still unable to find a tutor, please contact a Student Contact Officer at aus-awards@unimelb.edu.au for suggestions.

Tutors may be departmental academic staff or senior students. The hourly rate is based on the qualification of the tutor.

Master

  • Individual student $40
  • 2-3 students $50
  • 4-6 students $60

PhD

  • Individual student $45
  • 2-3 students $55
  • 4-6 students $65

Number of hours

Up to 10 hours of assistance per semester may be approved at any one time.

Additional support may be requested at the end of the 10 hours if required.

Group tutorials

Two or more Australia Awards scholars seeking assistance for the same subject may elect to share a tutor. Each student must complete a form, and all forms must be submitted together (attached to one email).

Students who commit to a group tutorial will have funds deducted from their (SAS) entitlement for their share of the tutorial cost even if they do not attend a scheduled tutorial.


Academic skills assistance

Students seeking to improve their academic English and study skills should utilise Academic Skills. For one-on-one advice, Individual Appoinments are available. You can bring a copy of a draft assessment and also the task instructions. Your adviser will identify areas of weakness, discuss these with you, and refer you to relevant resources, so you can continue to develop your skills.

Book an Individual Appointment that is at least a few days before your assignment is due, and book your appointment early (i.e. more than a week in advance during busy times like the end of semester). Note that appointments can also assist with developing time and task management skills.

Appointments are free for all University students, to a maximum of four per semester, with up to one per week. If you make your fourth appointment for the semester and think you may need more, please advise the AAS team. We can then approve access to your SAS entitlement for funding at $41.35 per additional appointment.


Thesis support program for research students

This program provides you with individualised support through an Academic Skills adviser. It aims to develop your writing skills, including your ability to identify and self-correct errors. It concentrates on issues with language and writing such as organisation and structure, flow and critical engagement. You must submit draft thesis chapters before the tutorials.

The program is available to RHD students as well as coursework students with a research component of at least 25 points. Students are encouraged to register early to gain maximum benefit from the program. For RHD students, this would be after your first year of candidature.

Advisers generally read part of a chapter, identify areas of concern, then develop strategies and suggest resources for improvement. Advisers may also recommend short courses and workshops. Their role does not include reading and commenting on an entire thesis, or to edit and proofread.

The supervisor's comments on revised chapters and continuing areas of concern are welcome at any time and will be sought by the Academic Skills adviser at intervals during the program.

For details on the program and how to apply, see the thesis support application form.


Thesis editing

RHD students and coursework students taking a thesis of at least 25 points may apply for SAS for thesis editing after taking at least four Individual Appointments and/or Thesis Support Program sessions, and on the recommendation of their supervisor.

Students and thesis editors must familiarise themselves with the University's policy on editing of theses by third parties. See: Graduate Research Training Policy.

Statistical/data analysis

The University's Statistical Consulting Centre (SCC) offers up to five hours of free statistical advice to eligible Masters by research, PhD or MD students. Students who require further support, or who require support but are ineligible for the free service, may apply for SAS to fund SCC's services.

  1. Complete sections 1-4 of the SAS form. Your supervisor or a lecturer who can attest to the necessity of the training should complete section 5.
  2. Attach details of the training to your application.
  3. Submit via email attachment to aus-awards@unimelb.edu.au.

Please note that rates for the SCC's services are higher than those listed for Tutorial assistance. If working with a non-SCC tutor better suits your needs, please follow the application process for Tutorial assistance.


Conference presentations

For students enrolled in a Masters by Research or PhD, SAS may be used to attend conferences (attendance fees only) in a third country to present research findings or research papers that are directly related to their course provided they have the support of their supervisor.

Before applying, students must consider what else they might need SAS for and factor this into their decision, noting that the funds will not be topped up.

You must receive your visa before booking flights, so please plan your time accordingly.

How to apply

  1. Complete sections 1, 2 and 3 of the SAS form. Your supervisor should complete section 5.
  2. Attach quotes for your conference-related expenses with your application.
  3. Submit via PDF email attachment to aus-awards@unimelb.edu.au.
  4. The Australia Awards team will pay invoices for flights booked via Campus Travel (located in Union House; contact uomtravel@campustravel.com.au). If you book via any other method, you will pay upfront and the AAS team will reimburse you. Do not incur any expenses with the expectation that you will be reimbursed before receiving written approval from the AAS team.

Students attending are responsible for organising their own travel insurance.

For Australian Leadership Award recipients, SAS can contribute to the cost of a conference for which Independent Opportunity Entitlement funds have been approved, where those funds do not cover the whole cost of the conference.


Progress reports

Coursework students

Your study progress will be reported to the Department of Foreign Affairs and Trade at the end of each semester. If you fail a subject, see your course adviser as soon as possible so that arrangements can be made to complete your course by your award end date, or within the shortest possible extension. Options that are considered include:

  • Sitting for a supplementary exam
  • Taking an additional subject in the following semester
  • Repeating a failed subject during the summer semester
  • Transferring to another program

Your scholarship may be terminated if you repeatedly fail subjects.

Research students

You will receive a progress report form by email towards the end of each semester. You must complete the form in conjunction with your supervisor where appropriate. This is different from the Melbourne School of Graduate Research's Annual Progress Report.

The academic progress report indicates the progress of your research and any problems that may affect your progress. You must answer all relevant questions in the report and return it to a Student Contact Officer by the due date.