External Clients

The University may make its spaces available for hire when they are not being used for teaching, learning and research purposes or for core University business, particularly during non-teaching periods. Please note: University venues are primarily designed for University teaching and do not offer all the amenities of convention centres.

The University supports the use of its spaces for purposes which:

We welcome the opportunity to assist you with your venue hire requirements.

Hire of University spaces to external clients is governed by the Property Policy.

For further information about hiring a University of Melbourne venue please check the links below.

It is the responsibility of the client/booker to arrange catering.

Please note: The University is currently undertaking a major program of redevelopment across many buildings and this will inevitably impact upon your planning for all events in 2016 and 2017.

More information on the types of rooms available for hire on campus, and the services provided in relation to room hire can be found under General Information. For details of semester breaks please check the Academic Calendar.

Insurance

As a condition of hire, external clients are required to hold their own public liability insurance policy to a value of $10,000,000, as they are not covered by the University’s insurance.

The University may ask for a copy of the certificate of currency at any time.


External Ancillary Services Information

Venue Hire Cost

Hire charges are structured based on the type of venue and fitout of the space. Most rooms have audio-visual equipment, but some do not. There is no additional cost for use of the audio-visual equipment where it is supplied as standard with the room.

Dedicated Client Service/Campus Support (previously referred to as 'Building Supervision') is required for all bookings made by external hirers. This involves a dedicated Client Service/Campus Support staff member being in attendance for the duration of the event to provide 'on call' services and support. Charges will be calculated on a case by case basis depending on venues and times.

Additional charges will apply if you request the services of an Audio Visual technician, or if extra cleaning or equipment is requested for your event. There may also be additional cost for security or other items.

More information on External Charges.

Booking Procedures

Please be aware that some venues on campus (notably Wilson Hall and the Sidney Myer Asia Centre) have special booking procedures.

IT Access for External Clients

IT access in theatres and seminar rooms for external clients is subject to some restrictions.

It is possible for External Clients to run presentations at the University of Melbourne via the following types of computers:

There are some restrictions for External Clients on University owned presentation computers.

External login credentials are 'uomvisitor' for both username and password.

External clients using these credentials have access to:

It is however possible to run presentations and access external internet sites via client owned laptop computers. More information on how this can be achieved can be found at Using laptops.

Our office recommends allowing time for familiarisation with Audio Visual facilities at the University well before the start time of events. Note that it is often possible to arrange for a familiarisation session to take place prior to the day of the event. Please email our office at venue-management@unimelb.edu.au to arrange this.