External Costs

The total cost of your booking is made up of venue hire charges, adminstrations fees, event support and cleaning.

Venue Hire

This is dependent upon the type and size of venue. Larger venues with more extensive Audio Visual facilities are naturally more expensive to hire than smaller rooms.

Venues are hired out on flat half day (up to four hours) and full day rates.

2016 Venue Hire Rates

Please refer to: 2016 Venue Hire Rates 358.8 KB for 2016 rates.

2017 Venue Hire Rates

Venue Details Full Day Rate Half Day Rate Full Day Rate - Weekend/Public Holiday Half Day Rate - Weekend/Public Holiday
Lecture Theatres with a capacity of between 300 – 500 $3,030.00 $1,730.00 $3,410.00 $2,100.00
Lecture Theatres with a capacity of between 100 – 299 $1,300.00 $820.00 $1,670.00 $1,190.00
Lecture Theatres with a capacity of less than 100 $870.00 $550.00 $1,240.00 $920.00
Collaborative Learning Space, Seminar & Tutorial rooms with a data projector and computer $730.00 $480.00 $1,100.00 $850.00
Collaborative Learning Space, Seminar & Tutorial rooms without a data projector and computer $450.00 $280.00 $820.00 $650.00
Wilson Hall $3,150.00 $1,900.00 $3,520.00 $2,270.00
Open Stage $1,730.00 $960.00 $2,100.00 $1,330.00
Yasuko Hiraoka Myer room/Jim Potter room $730.00 $480.00 $1,100.00 $850.00

Ancillary Costs

Adminstration Fees

Administration fees (including ancillary co-ordination fee; late change and cancellation fees) apply.

A $200 (Ex GST) ancillary co-ordination fee is applicable to all bookings.

Late Change fee of $100 for changes to the original booking with less than one month’s notice.

Cancellation fees:

Less than 2 weeks’ notice: 50% of the total hire fee

More than 2 weeks but less than 3 weeks’ notice: 40% of the total hire fee

More than 3 weeks but less than 4 weeks’ notice: 30% of the total hire fee

Events Support Services (previously 'Building Supervision')

The University will provide dedicated events support staff for all bookings made by external hirers for both weekday and weekend events.(Events support officers were previously known as ‘dedicated’ building supervisors). The staff member will provide a single point of contact for clients and will be in attendance for the duration of the event to assist with any queries that clients may have on the day. The events support officer will ensure that the venue is unlocked, assist with the setup (& subsequent pack down) of any furniture, trestle table or signage, and will also be responsible for first aid/emergency evacuations if required. The rates for client service/campus support services effective May 2016 are:

For the first 3 Hours or part thereof (minimum charge) Per hour or part thereof (after the first 3 hours)
Weekdays $234.00 $78.00
Saturdays $264.00 $88.00
Sundays & Public Holidays $327.00 $109.00

The rates above are the standard fees and may vary depending on the time and venues being used.

Cleaning

University spaces are cleaned in the early morning on weekdays. If your event is in the evening or on the weekend, additional cleaning must be arranged prior to your event, and cleaning charges will apply. Please make sure that this is noted in the appropriate section on the booking form.

Breakdown of Cleaning Rates (current July 2016) Amount
Weekdays $110.06
Saturdays $139.73
Sundays $182.07
Public Holidays $218.64

Equipment Hire

A limited number of Trestle Tables are available to hire for a moderate fee in some spaces. Trestle tables are $20+GST per table per day

Any other extra equipment, or extensive numbers of tables or urns must be hired through an external provider.

An Event Support Officer will contact you to confirm any requirements for Trestle Tables or Urns prior to your event.

Audio Visual Technician

The advice provided by the client service/campus support staff on audio visual issues will usually be adequate for most clients. However if you feel that you may need more complex and professional assistance, then you may wish to acquire the services of an audio visual technician who will be available during the period of your hire. This can be arranged for an additional fee. Please mention that you would like to have a technician when making your booking so as to ensure that appropriate arrangements can be put in place.