Student Club booking form

Please make sure you read the Terms and Conditions for student clubs before submitting the form.

Student Club booking form

Alcohol at events

If you are serving alcohol at your event, you must submit a completed Alcohol Checklist and Declaration.

UMSU Affiliated Clubs

For UMSU affiliated clubs, please complete and the  Alcohol checklist and declaration signed off by UMSU Clubs & Societies. See more information on serving alcohol at University events.

Clubs affiliated with the GSA, MU Sports or faculties

Please download the Alcohol Checklist and Declaration on this link and have it signed off by your affiliated student organisation.

Turnaround times

Please plan your event ahead and try to give us at least three business days notice for regular bookings. Bookings that require event support or other support services will need to be requested eight business days prior to the event, so that we can organise services.

Venue Management endeavor to respond to booking requests in three business days, but may take longer to get back to you, depending on staffing and other priorities.

2019 Bookings

Bookings for 2019 will open on the 2 January 2019 for outside of the main teaching semesters. Please see information below about when booking requests will be possible and confirmations of booking requests for the teaching semesters.

Resource Booker

Resource Booker will be available on the 2 January for UMSU student clubs to make their bookings for dates that are outside of the teaching semesters (4 March – 2 June and 29 July – 27 October).

Bookings for the semester teaching weeks

The following table outlines when teaching spaces will be bookable for the semester teaching weeks.

Type of room

Week of semester for booking

Date Resource Booker open / Online request form available

Date booking confirmed

Seminar rooms through Resource Booker

All of semester 1 and 2

Monday 11 Feb 12pm

Monday 11 Feb 12pm

Seminar rooms through online booking form (ServiceNow)

All of semester 1 and 2

Monday 11 Feb

Tuesday 12 Feb

Lecture theatres through Resource Booker

Week 1 (starting 4 March)

Monday 25 Feb 12pm

Monday 25 Feb 12pm

Lecture theatres through online booking form (ServiceNow)

Week 1 (starting 4 March)

Monday 25 Feb

Tuesday 26 Feb

Lecture theatres through Resource Booker

Week 2 (starting 11 March)

Monday 4 March 12pm

Monday 4 March 12pm

Lecture theatres through online booking form (ServiceNow)

Week 2 (starting 11 March)

Monday 4 March

Tuesday 5 March

Lecture theatres through Resource Booker

Week 3 (starting 18 March)

Monday 11 March 12pm

Monday 11 March 12pm

Lecture theatres through online booking form (ServiceNow)

Week 3 (starting 18 March)

Monday 11 March

Tuesday 12 March

Lecture theatres through Resource Booker

Week 4 (starting 25 March)

Monday 18 March 12pm

Monday 18 March 12pm

Lecture theatres through online booking form (ServiceNow)

Week 4 (starting 25 March)

Monday 18 March

Tuesday 19 March

Lecture theatres through Resource Booker

Week 5 onwards

Monday 25 March 12pm

Monday 25 March 12pm

Lecture theatres through online booking form (ServiceNow)

Week 5 onwards

Monday 25 March

Tuesday 26 March


Student Club booking form