External Request Form

Please complete this form with as much detail as possible.

Please use this form to send through a booking request or enquiry to the Venue Management Office at the University of Melbourne. Please note that we are not a conference venue, but manage the University shared teaching spaces, which consist of lecture theatres and seminar rooms.
You can view our teaching spaces on http://learningspaces.unimelb.edu.au/room-search#by-room-type
You can view our charges at http://services.unimelb.edu.au/venuehire/external/extcosts
All fields with an asterisk * are required fields.
We endeavour to get back to you within 5 business days to progress your request.
Your Information
The Company / Organisation requesting this booking.
Please enter the first and last name of person responsible for the event
Please enter a valid email, so that we can reach you.
Billing Details
Event Information
Please specify the type of event.
List all speakers and the organisations they represent.
If yes, please specify. Please note that you will need to arrange catering through an independent caterer.
Date and Time of your event
Please use the drop down lists in the table below to supply the dates, times and venues you require on each date of your booking. Please note that the start and finish time are when you want access to venue and will leave the venue. Bump in and bump out will need to be included in these times.
Date Start time Finish Time Venue Requirements
Please add any additional dates and venues in the comments section below, or use it to explain your requirements more clearly, if the above fields are not capturing all the details.

Venue and Equipment Requirements
Please explain the features that the venue will need, such as room for catering, type of set up, facilities for trade display etc.
Please explain what equipment the teaching spaces need to have, such as data projection etc.
Privacy Notice
The information on this form is being collected by Academic Services, the University of Melbourne. You can contact us at 13 6352.
The information you provide will be used by the Venue Management Office to assess the nature of your event and to find a suitable venue for it. Your information may be made available to other departments within the University as part of the external venue hire process.The information will be used by authorised staff for the purpose for which it was collected, and will be protected against unauthorised access and use.
You may access any personal information you have provided to the University by contacting 13 6352. The University of Melbourne is committed to protecting personal information provided by you in accordance with the Privacy and Data Protection Act 2014 (Vic). All information collected by the University is governed by the University’s Privacy Policy. For further information about how the University deals with personal information, please refer to the University’s Privacy Policy or contact the University’s Privacy Officer at privacy-officer@unimelb.edu.au