2013 Benefits and Conditions for the Graduate Research Scholarships (APA, APA[I], IPRS, MRS, MIRS, MIFRS, FMS, HRS, Prestigious and Other Major Scholarships)
7. Leave arrangements
b)A scholarship may be terminated if the recipient does not:
- apply for leave
- resume studies at the end of the period of leave, or
- make formal arrangements to extend the period of leave.
c)International students holding a student visa must comply with the conditions of their visa. Leave of absence can have several implications for your visa, depending on the reason for and duration of your leave. If leave of absence is granted on grounds of compassionate and compelling circumstances, your visa will remain valid to return to and study in Australia until it expires. If leave is granted for other reasons, the University must inform the DIAC that you have ceased your studies. Your COE will be cancelled and your student visa is subject to cancellation. You must depart Australia within 28 days after the start of your leave and remain outside Australia until the end date of your leave. For further details please check the International Student Services website.
d)Periods of leave cannot be back-dated prior to the HECS census dates of 31 March and 31 August each year.
e)The scholarship will be extended by the same amount of time for which leave is granted. The only exception to this is if study is undertaken towards the course while a student is on Leave of Absence from their scholarship. In this case the period of study will be deducted from the maximum time for which the scholarship can be held (eg. if a student takes leave from their full-time scholarship as they wish to continue their studies on a part-time basis for 4 months, the period of part-time study [equal to 2 months full-time equivalent] while on leave from the scholarship will be deducted from their scholarship’s maximum allowable tenure.)
There are two types of leave available to scholarship recipients; Leave of Absence (ie. suspension of payments) or paid leave which can be taken for the reasons detailed in the table below.
Paid leave is only available to students in receipt of a scholarship which offers a living allowance (eg. APA, MRS, MIRS, FMS, HRS and the prestigious and other major scholarships.)
Students in receipt of a fee-remission scholarship (eg. IPRS, MIFRS) should apply for leave online via the Student Portal and their scholarship will be extended for the same period of time but they will not receive payment as their scholarship entitlement is a fee waiver.
|Leave type||Entitlements||How to apply and key dates|
|Recreation leave||Up to 20 days paid recreation leave each year which may be accrued. Students forfeit any unused leave remaining when their scholarship ends.||Formal applications to Melbourne Scholarships are not required but students must get agreement from their supervisor before taking recreation leave.|
|Unpaid Leave of Absence||
A minimum of 2 weeks and up to 12 months Leave of Absence can be taken for any reason during the tenure of the scholarship.
If circumstances beyond their control prevent a student from pursuing their studies, they may apply for more than 12 months Leave of Absence. Requests for additional leave require a letter from the student that explains their situation, supporting documents (eg. medical certificate for protracted illness), and a letter of support from the supervisor and head of department. Additional leave will only be approved if the documented exceptional circumstances are beyond the student’s control and warrant further leave. Only in very exceptional cases would leave beyond a total of 24 months be approved.
APA(I) recipients: may apply to the University, with the consent of the Industry Partner, for Leave of Absence of up to 12 months to gain industry work experience. In exceptional cases, the University may allow a Leave of Absence on compassionate grounds with the consent of the Industry Partner and the ARC. Prior approval of the ARC is required where a period of leave will occur within six months of the starting date of the project, or if the leave will be more than 12 months.
Students must apply for leave from their scholarship online via the Student Portal at least 2 weeks before the intended leave commences.
Leave is not normally approved earlier than 6 months into the course. Exceptions will only be made for compassionate reasons or for other exceptional circumstances that are beyond the student’s control.
Up to 10 days sick leave each year of the scholarship and this may be accrued over the tenure of the scholarship.
Additional paid sick leave of up to is possible for medically substantiated periods of illness that last for more than 10 consecutive working days. If this leave is approved, the scholarship will be extended by the same amount of time for which the additional sick leave was granted.For APA(I) recipients: while paid sick leave will be paid for the period of sick leave approved (eg. up to 12 weeks), these periods are not in addition to the normal duration of the award and the scholarship will not be extended.
An application is not necessary for students who take up to 10 days sick leave only in one year. Students must notify Melbourne Scholarships as soon as they know that, due to poor health, they will be unable to study for more than 10 consecutive working days.Additional paid sick leave will only be granted if the student applies for sick leave online via the Student Portal and submits to Melbourne Scholarships a medical certificate at the time of application or within 2 weeks of their return to study. Please ensure your full name and Student ID are clearly displayed on the medical certificate.
Students who have held their scholarship for at least 12 months (FTE or equivalent) are entitled to a maximum of 12 weeks paid maternity leave throughout the tenure of their scholarship. Additional (unpaid) leave is possible by applying for Leave of Absence.Students who are not entitled to paid maternity leave may wish to apply for recreation leave and/or Leave of Absence.
Paid maternity leave must be taken at the time of the birth.
This leave should be arranged in advance of the birth by applying for leave online via the Student Portal and submiting to Melbourne Scholarships a doctor's certificate at the time of application. Please ensure your full name and Student ID are clearly displayed on the doctor's certificate.
|Parenting leave||Students who are not entitled to paid parenting leave may wish to apply for recreation leave and/or Leave of Absence.||Apply for parenting leave online via the Student Portal and submit to Melbourne Scholarships a doctor's certificate at the time of application. Please ensure your full name and Student ID are clearly displayed on the doctor's certificate.|
Students may take up to 5 days of their sick leave entitlement as Family Leave per year. This entitlement is not in addition to the sick leave described above.Students who require additional time to care for their immediate family can use recreation leave and/ or Leave of Absence.
|Applications for Family Leave are not necessary unless the student has already taken the 10 days sick leave that (s)he is entitled to in any one year and needs to apply for further paid sick leave.|
|Adoption leave||Students who are not entitled to paid adoption leave may wish to apply for recreation leave and/or Leave of Absence.||
Paid adoption leave must be taken at the time of the adoption.
This leave should be arranged in advance of the adoption by applying for leave online via the Student Portal and submiting to Melbourne Scholarships an adoption certificate or supporting letter at the time of application. Please ensure your full name and Student ID are clearly displayed on the adoption certificate or supporting letter.
|Jury duty leave||
Students will be granted paid jury duty leave if the jury duty entails 5 or more days. Up to 12 weeks of paid jury leave is possible throughout the duration of the scholarship.
Paid jury leave does not diminish other leave entitlements and the payment received for jury service attendance does not reduce the student’s scholarship payments. Students should however, ask the Australian Tax Office (ATO) if there are any tax implications.Before accepting jury duty, all students should discuss the implications of taking leave with their supervisor and/or coordinator.
|Apply for jury duty leave applying for leave online via the Student Portal and at the time of application submit to Melbourne Scholarships statement from the Juries Commissioner’s Office that specifies the number of days and period when the student was a member of the jury (this information is provided on the payment slip prepared by the Juries Commissioner’s Office). Please ensure your full name and Student ID are clearly displayed on the supporting documentation.|
|Leave to study overseas / away||
The University may allow students to spend up to 12 months of their course (18 months for Anthropology and for special cases) away from the University (eg. interstate or overseas). Requests will not normally be approved earlier than 6 months into the course.
All absences overseas, for whatever period, must be reported.Students travelling within Australia must apply for Leave to Study Away if they will be away for one month or more and/or the destination to which they are travelling has an identifiable risk (eg. travel to remote or dangerous destination).
Approval to study away from the University will only be granted if:
A scholarship may be ceased if the time away from the University exceeds the period for which the Leave to Study Away was granted.
When a student is on Leave to Study Away, they are still enrolled at the University. This means that:
To apply for leave to study overseas / away students must apply online via the Student Portal.