Document checklist

To be considered for scholarship, local applicants must submit their application for graduate scholarship and all of the required documents by 31 October (if applying online and 31 October falls on a weekend, you may submit your required documents to Melbourne Scholarships the next working day but you must complete and submit your application online by 11.59pm (AEST) on 31 October. If applying using the "Application for Admission to Graduate Degree Candidature and Scholarship" form, the application form and required documents must be received at the Graduate Research Degree Admissions Office by 31 October).

Applications received after 31 October will not be considered for the APAs, FMSs, HRSs or the prestigious and other major scholarships: they will only be considered for any MRSs that remain at the time the application is assessed. Incomplete applications (eg. required document/s not provided) will not be considered for scholarship.

Applicants are required to apply for a graduate scholarship as instructed on the 'how to apply' page.

The required documents are listed below. Applicants who have previously applied for scholarship for 2012 and would like to request for MS to retain previously submitted documents should read the 'Use of previously submitted documents' section below.

Use of previously submitted documents

Please note that we are unable to retrieve documents that you may have lodged with other university offices (eg. Melbourne School of Graduate Research, International Admissions, faculty offices, etc.).

If you applied for a graduate scholarship (eg. APA, MRS, FMS, HRS) at the University of Melbourne for 2012 and wish to be considered for the 2013 scholarships, please read and complete the 'Form to Reapply' (instructions on how to reapply are on this form) and indicate on the form that you would like MS to retrieve documents that you submitted last year.

Required documents

Certification of documents

Formal certification of original documents is mandatory and can be obtained by providing the original and a photocopy to an appropriate authority for endorsement, eg. police officer, Justice of the Peace, solicitor, medical practitioner, school principal or Melbourne Scholarships.

If you would like Melbourne Scholarships to certify your documents, please bring a photocopy of your document, along with the original document, to the office.

Academic transcripts

Applicants must provide certified copies of official academic transcripts for all tertiary studies that you have undertaken or are currently undertaking.

The transcripts must include:

  • the numeric marks (eg. 84%) or grades (eg. A) you have obtained. Provision of transcripts that provide actual numeric marks (eg. 85%) or GPAs (eg. 3.4) is strongly recommended.
  • a results key (A=80-100%, B=70-79%). This is usually on the back of the transcript and is vital to understanding institutions' grading systems.

Numeric marks (ie. either a percentage or grade point average) are strongly preferred for the subjects you have completed at the 3rd year level and higher. If numeric marks are unavailable, the University will use the lowest mark in the corresponding grade range (eg. if you obtained an 'A' for a subject and A=80-100%, you will be assigned an 80% for that subject).

Applicants currently enrolled at the University of Melbourne do not need to provide a transcript for any studies undertaken at the University. If you have qualifications from another institution, please provide a certified copy of the results you obtained.

If you are currently enrolled in a tertiary course at any institution other than the University of Melbourne, please provide, by the closing date, a transcript that shows your results to date. Please forward updated transcripts to our office as soon as they become available. We will require your final transcript to complete the assessment of your application for scholarship.

If you have received credit toward your degree at the 3rd year level or higher, include with your scholarship application the transcript/s for the studies for which you received credit. For example, if you received 3rd year credit toward a University of Melbourne qualification for subjects completed on exchange at the University of London, please also submit your University of London transcript.

Applicants with masters qualifications should attach:

  • examiners reports if they are available; and
  • an extract from the relevant university handbook (or website) that clearly states (i) the normal duration of the masters course (eg. 2 years full-time) and (ii) the structure of the course (eg. minimum of 24 points, of which 18 points are a research project).

If transcripts are not in English, an authorised English translation must be provided.

Applicants who have completed a MBBS, BPhysio, BDSc or BDS, LLB, BVSc or BMVS are advised to provide information about their 'position on their graduating class list' if available. (If this information is not available on the transcript, advice should be provided in writing from the relevant faculty office).

Research/Professional experience gained via employment

You will be required to note on your application any research/professional experience you have gained via employment that is relevant to the course for which you are seeking a scholarship. If you have substantial relevant research/professional experience, please either submit, with your other documents, a page that describes your experience and provides your employer's contact details or include these details in your CV (the format for the required CV is on page 14 of the "Application for Admission to Graduate Degree Candidature and Scholarship" form).

You must also arrange for a Employer Referee Report Form to be completed by your employer(s) for each of the positions in which you are claiming to have undertaken the research/professional experience. This form must be submitted by 31 October. Please ensure you send the request to your referee/s in sufficient time for them to complete and submit their report by this date.

Publications

If you have had any relevant publications (eg. journal papers, refereed conference papers, book chapters, books etc) published or accepted for publication, you must include a bibliographic summary of all relevant peer-reviewed publications in your CV (the format for the required CV is on page 14 of the "Application for Admission to Graduate Degree Candidature and Scholarship" form):

  1. Publication Name
  2. Publication Volume and Issue
  3. Page numbers
  4. Date published
  5. Title of paper/chapter/book
  6. Full author list (with initials and listed in the order that they appear on the paper/book chapter/book)
  7. ISBN
  8. If journal paper, state nature of paper (was the paper peer reviewed? Level of circulation - international, national or local?)
  9. If conference paper, state title of conference, date and location of conference
  10. Website at which there is an online repository or digital library containing bibliographic details about the paper

You must also provide a photocopy of the first page of the paper/chapter/book and a copy of the front page of the journal/book in which it appeared. For electronic publications provide the DOI (Digital Object Identifier) in your CV. If the paper/chapter/book is still in press, provide proof of acceptance (eg. email from the editor). For conference papers, provide proof of peer review (eg. photocopy of the preface for the conference preceedings stating the review policy or a copy of the reviews).

Creative Works

If you have produced any creative works/performances (eg. folios, recordings, compositions, exhibitions, performances, film, landscape/design projects etc) in the areas of Visual Art, Performing Arts, Film and Music, you are required to document your creative works and performances in your your CV (the format for the required CV is on page 14 of the "Application for Admission to Graduate Degree Candidature and Scholarship" form) and attach the required evidence as detailed on the Eligible Research Output Types: Creative Works table.

Medical Fellowships

If you have held or currently hold a medical fellowship or have completed the first three years of clinical fellowship training indicated by success in passing the specified 'Written and Clinical Examinations', you must submit a list of the medical fellowships that you have attained including the following information about each fellowship or include these details in your your CV (the format for the required CV is on page 14 of the "Application for Admission to Graduate Degree Candidature and Scholarship" form):

  1. Name of Fellowship
  2. Date awarded
  3. Official website that provides details (eg. general description, criteria for award or attach verifiable documentation such as letter from the fellowship organisation)

You must also provide a photocopy of the certificate recognising award of the fellowship or a letter from the fellowship organisation or a copy of the letter issued by the training regulator (eg the Royal Australasian College of Physicians, Royal Australasian College of Surgeons or equivalent.

Academic Referee Reports

Applicants must provide academic referee contact information on the application form which is separate to providing a academic referee report form.

The number of academic referee reports required depends on where you completed your last tertiary qualification.

  • Applicants whose last tertiary qualification was completed overseas must submit two written academic references.
  • Applicants whose most recent qualification was obtained at an Australian university other than the University of Melbourne must submit one written academic reference.
  • Applicants whose most recent qualification was obtained from, or are currently enrolled at, the University of Melbourne do not need to submit any written academic references.

References must be completed on a Academic Referee Report form and submitted by 31 October. Please ensure you send the request to your referee/s in sufficient time for them to complete and submit their report by this date.

Additional documents

If you are applying for any of the following scholarships you will need to provide documents in addition to those described above. Please check what is required:

Proof of citizenship

Australian and New Zealand citizens must provide a certified copy of either:

  • an original birth certificate,
  • birth extract, or
  • passport or citizenship certificate.

Australian permanent residents must provide evidence of their permanent residence status or relevant pages from their passport.

Submission and acknowledgement of documents

Wherever possible, please submit all of your documents at one time by the closing date. If applying online, submit to Melbourne Scholarships. Each attachment should be clearly labelled and a scholarship application coversheet should be attached to the submitted documents. If applying using the "Application for Admission to Graduate Research Degree Candidature and Scholarship" form, submit the application form and documents to the Graduate Research Degree Admissions Office (address is on front of the form).

An acknowledgement email will be sent within 2 weeks of your application and documents being received.