The University may make its spaces available for hire when they are not being used for teaching, learning and research purposes or for core University business, particularly during non-teaching periods.
We are not a conference or event organisers and University venues are primarily designed for University teaching and do not offer all the amenities of convention centres.
The University supports the use of its spaces for purposes which:
- Further the educational purpose of the University
- Further the strategic goals of the University, and
- Positively promote the University.
We welcome the opportunity to assist you with your venue hire requirements.
- It is the responsibility of the client/booker to arrange catering
- Hire of University spaces to external clients is governed by the Property Policy
- The University is currently undertaking a major program of redevelopment across many buildings and this will inevitably have an impact on your planning for events.
More information on the types of rooms available for hire on campus, and the services provided in relation to room hire can be found under General Information. For details of semester breaks please check the Academic Calendar.
As a condition of hire, external clients are required to hold their own public liability insurance policy to a value of $10,000,000, as they are not covered by the University’s insurance.
The University may ask for a copy of the certificate of currency at any time.
Additional charges will apply if you request the services of an Audio Visual technician, or if extra cleaning or equipment is requested for your event. There may also be additional cost for security or other items.
Administration fees (including ancillary co-ordination fee; late change and cancellation fees) apply.
A $230 (Ex GST) ancillary co-ordination fee is applicable to all bookings.
Late Change fee of $120 for changes to the original booking with less than one month’s notice.
- Less than 2 weeks’ notice: 50% of the total hire fee
- More than 2 weeks but less than 3 weeks’ notice: 40% of the total hire fee
- More than 3 weeks but less than 4 weeks’ notice: 30% of the total hire fee
University spaces are cleaned in the early morning on weekdays. If your event is in the evening or on the weekend, additional cleaning must be arranged prior to your event, and cleaning charges will apply. Please make sure that this is noted in the appropriate section on the booking form.
Breakdown of cleaning rates (effective January 2020) Amount Weekdays $149.78 Saturdays $188.58 Sundays $243.97 Public Holidays $295.13
Equipment hire fee
A limited number of Trestle Tables are available to hire for a moderate fee in some spaces. Trestle Tables are $20 + GST per table per day
Any other extra equipment, or extensive numbers of tables or urns must be hired through an external provider.
An Event Support Officer will contact you to confirm any requirements for Trestle Tables or Urns prior to your event.
Please be aware that some venues on campus (notably Wilson Hall and the Sidney Myer Asia Centre) have special booking procedures.
IT access in theatres and seminar rooms for external clients is subject to some restrictions.
It is possible for External Clients to run presentations at the University of Melbourne via the following types of computers:
- Dedicated University owned presentation computers in venues
- Client owned personal laptop computers
Please call the University Service Centre (03 834 40888) for login options for External Clients on University owned computers.
Our office recommends allowing time for familiarisation with Audio Visual facilities at the University well before the start time of events. Note that it is often possible to arrange for a familiarisation session to take place prior to the day of the event. Please email our office at email@example.com to arrange this.