Web Room Booking (WRB) for staff is now open for bookings and requests for Semester one.
Please make sure you abide by the process outlined on the Attending Campus page: https://www.unimelb.edu.au/coronavirus/attending-campus, including registering your event, formal approval to attend campus and everyone attending will need to complete the online training and the relevant health declarations.
The University may make its spaces available for hire when they are not being used for teaching, learning and research purposes or for core University business, particularly during non-teaching periods. Please note: University venues are primarily designed for University teaching and do not offer all the amenities of convention centres.
The University supports the use of its spaces for purposes which:
- further the educational purpose of the University,
- further the strategic goals of the University, and
- positively promote the University.
We welcome the opportunity to assist you with your venue hire requirements.
Hire of University spaces to external clients is governed by the Property Policy.
For further information about hiring a University of Melbourne venue please check the links below.
It is the responsibility of the client/booker to arrange catering.
Please note: The University is currently undertaking a major program of redevelopment across many buildings and this will inevitably impact upon your planning for all events in 2019 and 2020.
More information on the types of rooms available for hire on campus, and the services provided in relation to room hire can be found under General Information. For details of semester breaks please check the Academic Calendar.
As a condition of hire, external clients are required to hold their own public liability insurance policy to a value of $10,000,000, as they are not covered by the University’s insurance.
The University may ask for a copy of the certificate of currency at any time.
External Ancillary Services Information
Venue Hire Cost
Hire charges are structured based on the type of venue and fitout of the space. Most rooms have audio-visual equipment, but some do not. There is no additional cost for use of the audio-visual equipment where it is supplied as standard with the room.
Dedicated Event Support (previously referred to as 'Building Supervision') is required for all bookings made by external hirers. This involves a dedicated Event Support staff member being in attendance for the duration of the event to provide 'on call' services and support. Charges will be calculated on a case by case basis depending on venues and times.
Additional charges will apply if you request the services of an Audio Visual technician, or if extra cleaning or equipment is requested for your event. There may also be additional cost for security or other items.
More information on External Charges.
Please be aware that some venues on campus (notably Wilson Hall and the Sidney Myer Asia Centre) have special booking procedures.
IT Access for External Clients
IT access in theatres and seminar rooms for external clients is subject to some restrictions.
It is possible for External Clients to run presentations at the University of Melbourne via the following types of computers:
- Dedicated University owned presentation computers in venues
- Client owned personal laptop computers
There are some restrictions for External Clients on University owned presentation computers.
External login credentials are 'uomvisitor' for both username and password.
External clients using these credentials have access to:
- A read-only version of PowerPoint (and other office programs) only. External clients can thereforedeliver PowerPoint presentations using a computer located in the space they have booked, but cannot make alterations.
- University website pages only (External Websites are not available via University owned machines for external clients)
It is however possible to run presentations and access external internet sites via client owned laptop computers.
Our office recommends allowing time for familiarisation with Audio Visual facilities at the University well before the start time of events. Note that it is often possible to arrange for a familiarisation session to take place prior to the day of the event. Please email our office at firstname.lastname@example.org to arrange this.