External clients venue booking form

The core business of the University is its own teaching, research and engagement. During University teaching periods, the use of all rooms and facilities are prioritized for these and other core University business. However outside of this usage, some of the University's rooms and facilities may be available for hire to approved external clients.

Venue Management is is responsible for the booking of teaching spaces on the Parkville Campus. We are not a conference or event organiser.

Additional venue booking options are also available through our affiliated partners or other areas of the University.

Booking form

Please fill out the form below as accurately as possible. The more information we have the better we can find a suitable venue for your event.

For full information about our venue hire costs and requirements, please see the external clients page.

Please read the Property Policy prior to submitting your request.

Your information
The company/organisation requesting this booking.
Please enter the first and last name of person responsible for the event.
Please enter a valid email so that we can reach you.
Public liability insurance (required) I confirm that my organisation has public liability insurance covering up to $10 million.
Event information
Please specify the type of event.
Please list all speakers and the organisations they represent.
Will you have catering? (required) Please note It is the responsibility of the client/booker to arrange catering.
Will you serve alcohol? (required)
Will you require a kitchen? (required) Please note: We are not a conference or event organiser. University venues are primarily designed for teaching and do not offer all the amenities of convention centers.
Please add any additional important information about your event.
Dates, times and venues
Venue type required for first event (required)
Venue type required for second event
Will you need any extra time to set up before/pack up after your event? (required)
If you answered 'yes' above, please specify how much extra time you require before/after event
Please add any additional information about your event dates and venue requirements.
Event support
Do you require a Technical Support Consultant (AV/IT)? (required) Technical Support Consultants (AV/IT) can assist you with remote online video platform (Zoom, Microsoft Teams) support, including basic Zoom video editing; physical (onsite) audio-visual setup requirements and audio-visual trouble shooting for your event. Additionally, we can assist with booking extra AV equipment/lighting. Additional charges will apply if you request the services of an Audio Visual technician, or if extra cleaning or equipment is requested for your event. There may also be additional cost for security or other items.
If you selected 'Yes' above, what technical support services do you require? Please select what you need below.
What other facilities support do you require? Please select what you need below. Options with an asterisk will incur extra fees.
Please add any additional information about your event support requirements.
Billing details