Booking rooms for your ad-hoc booking or student club activity
There are currently three booking systems available to use depending on the location/spaces available
TimeEdit (TE) Reserve | Direct Booking System (DiBs) | UMSU Information Centre via email at info@union.unimelb.edu.au |
Shared teaching and learning spaces (classrooms and lecture theatres) |
|
|
For Student club access is only available to club executives who have lodged their @student.unimelb.edu.au email address with Clubs and Societies.
For further information on Student Clubs and university room bookings, please get in touch with the UMSU Information Centre via email at info@union.unimelb.edu.au
TE Reserve
What is TE Reserve?
TimeEdit (TE) Reserve is a new effective reservation tool that has been introduced to book shared teaching and learning spaces including classrooms and lecture theatres. TE Reserve allows you to query the room availability of shared teaching spaces and directly create an ad-hoc booking for these spaces when they are available. TE Reserve is a simple and easy to use web interface that interacts with The University of Melbourne's timetable.
Fluid state of the timetable
Changes to the University Timetable may affect reservations for shared teaching spaces. Priority will be given to teaching requirements, superseding any ad hoc bookings.
There will still be a lot of changes to the timetable. This means we will not always be able to accommodate your booking request for a specific location. Please make sure you read the Email Notification and establish the status and allocated location of your request.
Please refer to the Venue Management website here for details on TE Reserve release dates.
Please ensure you do not request a reservation in a location where a booking already exist. It will be cancelled.
In case we need to cancel a request, you will receive a Booking Cancellation email.
All bookings are subject to the University's Property Policy.
User Guides
Familiarise yourself with the user guides below for Staff or Student Club Executives:
Frequently Asked Questions
- Difference between two lines for each venue
Support
Staff
Staff can log a request or report an issue through below Service Now forms:
Use this form to request a Venue Management Service related to ad hoc bookings in shared spaces
Venue management request - Student and Teaching Services (service-now.com)
TE Reserve and Dibs booking
Use the below form to request help with TE Reserve and Dibs booking system website including special permission, advice, training and issues
Student link - TE Reserve and Dibs booking - Student Services (service-now.com)
Staff link - TE Reserve and Dibs booking - Student and Teaching Services (service-now.com)
DiBS
What is DiBS?
Direct Booking System (DiBS) is a cloud-based platform that allows staff and students to reserve a space on campus to meet, work and study. The new spaces will be available in DiBS from 18 December for bookings occurring from 1 January onwards.
User Guide
Familiarise yourself with the User Guide which covers the main functions of DiBS or watch the Instructional videos.
Support
Visit https://studentit.unimelb.edu.au/ and chat with an IT support officer or log a request through https://unimelb.service-now.com/student.
Resource Booker
What is Resource Booker?
Resource Booker is an existing online booking system. Bookings made for ground outdoor spaces and various non-teaching spaces as listed in the table above have been migrated to Dibs. All bookings in shared teaching and learning have been moved to TE Reserve.
Resource Booker will continue to be used for:
- UMSU Clubs Equipment for loan
- UMSU Events Equipment Hire
- Tenured Study Spaces
User Guide
Familiarise yourself with the User Guide which covers the main functions of Resource Booker.
Support
Visit https://studentit.unimelb.edu.au/ and chat with an IT support officer or log a request through https://unimelb.service-now.com/student.